ࡱ > 5 7 4 bjbj 4& 6 6 y y y y y $ a c c c c c c B 6 c y c y y x : y y a a U c9j " m M 0 u , x x x y c c x 6 ? : GBC iNtegrate & ML Meeting
October 8, 2010
Minutes
BHCR 2-3pm
Present: Lora McCarty, Sonja Sibert, Anneta Sharples, DJ Smith, Kat Hearon, Dorinda Friez, Pat Anderson, Linda Uhlenkott, Tony Villalobos, Keitha Donovan, Marsha Holford, Jodi Gerrits, Laura Smith - telephone, Jan King, Micheline Craig, John Tully (SCS) -IAV
R25- DJ started the meeting off by saying the R25 is LIVE! Anneta is getting familiar with the program.
Admissions Sarah Andreano has left to begin a new job. Their consultant Mark gave them Search Match Parameters for New students. Students will need to reapply if it has been 2 years since they were an active student.
Academic Advising Laura spoke to Brenda on Tuesday. Laura will be at WNC on Wednesday and Thursday to discuss plan for coding schemes, milestones and dynamics conditions with the consultant. Transfer Credit rule pushed over in conversion, may be 15 rules that did not convert. Brenda will be in house for two weeks.
Financial Aid Not present at todays meeting.
Student Financials Have corrected the issue with Application Fee being non-refundable. Will be meeting with consultant next week. Housing will be completed next week. Training has been done with student workers and mock students are being entered into IDP for testing. CSN is working on QBU regarding National Guard Students; QBU will work and reactivate student if grade change happens and GPA goes to 2.0 or higher. Training for Controllers Office staff will begin later in October and training for centers in November.
Student Records Lora announced to everyone that Jodi is the new co-module lead for Student Records. Jodi stated that catalog is up in PRD w/dual entry starting in PS and SIS. First of CPP loaded in CNV, working with Melissa next week for review of data. Yesterday Julie and Jodi had conference call with Darella regarding rules for dynamic dated classes. Work is continuing on test scripts for enrollment, dropping and grading. Jodi announced that Kat has completed her test scripts. Class scheduled training for Department Support Staff and Centers in November.
Security & Technical Stated they had a meeting with Chris P. from Shared Instance regarding application (s) for access to database (s). Stated that GBC may needed to submit new applications for Peoplesoft access. Sonja asked about filling out 1 form for all necessary databases. DJ said they are working on getting application from TMCC. Lora stated that this may be a challenge per security is broken up by module.
Portal No update this week.
Other Sonja requested list showing who has what security level and to which databases.
Yesterday the Shared Instance Face to Face was held in BHCR. The following item were discussed.
Was able to see EPM and OBIB; will come out once we go live.
Chris Winslow demonstrated the TMCC Website, FAQs and Questions, Tutorial, and Integrate 101. Link will be sent out.
TMCC go live lessons learned were discussed. Stressed that Registrar must be involved and enrollment cancelation and purge has been an issue.
Stressed communication between all modules as all are co-dependant.
Talked to Ginger regarding PS Demonstration for Presidents Council; will demonstrate the overview for new system look and overview of the Student and Faculty Centers.
Go-Live dates for enrollment may take place earlier then planned. The new system will only be able to handle so many registrations at one time. Lora stated that GBC wants to do a low key registration if TMCC and Western go live together. Possibly will be Spring Break with enrollment and Student Financials going live. Tony will get feedback from Jeff. Consultants may be onsite for soft open Registration by March 21st.
Co-pilot modification testing must start now, some might cross over. Will be similar to SIS. Cannot depend on Pilots any longer, for all modification testing.
John Tully stated that they are now relying on all institutions for testing. Stated that Financial Aid may be more difficult per their information is dependent on years. Said to test where we can for PRD. Also stated that testing of the modifications is a good way to learn and that we would benefit by testing Security as well. TST and SHT security needs to look like PRD Security.
Next meeting 10/22 Berg Hall Conference Room
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